Data Protection Declaration
We, coneva GmbH, Paul-Heyse-Str. 2 – 4, 80336 München, are the operator of the online offering belonging to the party responsible for processing the personal data of the users of the online offering. You can find our contact details in the publication information of the online service and the contact persons for questions concerning the processing of personal data are named directly in this data protection declaration. We take protecting your privacy and private information very seriously. We gather, store and use your personal data only in line with the content of this data protection declaration and the applicable data protection provisions, particularly the European General Data Protection Regulation (GDPR) and national data protection provisions. We want to uphold the trust you place in us in this regard as well. For this reason, we protect your personal data in particular from access by unauthorized persons. With this data protection declaration, we want to inform you of in which scope and for which purpose personal data is processed in connection with use of the online service.
Personal data is information about an identified or identifiable individual. This includes all information about your identity, such as your name, your e-mail address or your address. In contrast, information that cannot be connected to your identity (e.g., statistical information, such as the number of online service users) is not considered personal information. As a rule, our online service can be used without disclosing your identity and without providing personal data. Only general information about your visit to our online services will then be collected. However, personal data will be collected from you for some of the services offered. This information will then be processed by us only for the purpose of using this online service, especially for providing the desired information. When collecting personal data, it is mandatory that only the data needed is given. Furthermore, additional information can be provided on a voluntary basis. We will indicate whether it is a mandatory field or optional details. We provide specific details on this in the corresponding section of this data protection declaration. Automated decision-making based on your personal data is not applied to the use of our online service.
Processing Personal Information
We store your information on specially secured servers within the European Union. Technical and organizational measures protect these against loss, destruction, access, alteration or dissemination of your data by unauthorized persons. Only a few authorized persons are able to access your data. These individuals are responsible for the technical, commercial and editorial supervision of the server. Despite regular inspections, complete protection against all risks is not possible, however. Your personal data will be encrypted when sent over the internet. For data transmission, we use an SSL encryption (Secure Sockets Layer).
Sharing Personal Data with Third Parties
We generally use your personal information only to carry out the services desired by you. Insofar as we use external service providers to carry out these services, their access to the data will be exclusively for the purpose of this task. Using technical and organizational measures, we ensure compliance with data protection standards and also commit our external service providers to them. Furthermore, we do not pass on data to third parties without your express permission, especially not for promotional purposes. Your personal data is passed on only if you have consented to it or insofar as we are authorized or obligated to do so due to legal provisions and/or official or judicial instructions. In particular, this may concern giving information for the purpose of criminal prosecution, for hazard prevention or to enforce intellectual property rights.
Legal Basis for Data Processing
Insofar as we receive consent to process your personal data, Article 6 (1) letter a of the GDPR serves as the legal basis for data processing. Insofar as your personal data is processed because it is required to fulfil a contract or as part of a contract-like relationship with you, Article 6 (1) letter b of the GDPR serves as the legal basis for data processing. Insofar as we process your personal data to fulfil a legal obligation, Article 6 (1) letter c of the GDPR serves as the legal basis for data processing. As a legal basis for data processing, Article 6 (1) f) GDPR is taken into further consideration if the processing of your personal data is required to protect a legitimate interest of our company or a third party and your interests, basic rights and freedoms do not require personal data to be protected. In line with this data protection declaration, we always indicate on which legal basis we support the processing of your personal data.
Deleting Data and Storage Duration
As a rule, we then always delete or block your personal data when the purpose of the storage is eliminated. However, storage may also take place if this is designated by legal provisions to which we are subject, for example in terms of legal storage and documentation obligations. In a case such as this, we delete or block your personal data after the end of the relevant specifications.
General Regulations for the Use of the Online Offer
Information about Your Device
Each time our online service is accessed, we gather the following information about your device independently of your registration: the IP address of your device, the web browser request and the time of the request. In addition, the status and the data volume transferred will be collected as part of this request. We also collect product and version information about the web browser used and the device’s operating system. Furthermore, we gather from which website the online service was accessed. The IP address of your device is stored only for the time that the online service is used and is deleted afterward or anonymized by abbreviating it. The other data is stored for an unlimited amount of time. We use this data to operate the online service, particularly to identify and remedy errors in order to determine the utilization of the online service and make adjustments or improvements. For the technically necessary cases, as our justifiable interest in data processing in accordance with Article 6 (1) letter f of the GDPR, these purposes are also the legal basis for this processing. For all other cases, your approval – if granted – is the legal basis for this processing (Article 6 (1) letter a GDPR).
Use of Technically Necessary Cookies
Some cookies are necessary for technical reasons to enable the use of our online service. With these cookies, we gather and store the following data: – Language settings – Search settings – Information to identify or authenticate the user – Data for smooth forwarding of audio or video content Cookies enable us to recognize your computer and make possible default settings available. Cookies help us to improve the online service and be able to provide you with a better and more user-friendly service. Using cookies is also required to simplify the use of our online service. Some functions can be provided only by using cookies. This concerns the search function, language settings and similar. From this follows our justifiable interest for the legal basis for processing data by means of cookies in accordance with Article 6 (1) letter f of the GDPR.
Use of Analysis Cookies (Google Analytics)
Use of Advertising Cookies (Salesforce Pardot Services)
We store only and exclusively the personal data belonging to website users that have registered voluntarily / on their own initiative on our websites in order to receive information on products and services, because they want to subscribe to our Newsletter or download documents. If they have given their consent, they can also receive promotional e-mails that are relevant to their interests. Some forms on the websites are linked to Pardot. Pardot is marketing automation software by Salesforce.com EMEA Limited (Salesforce), village 9, floor 26 Salesforce Tower, 110 Bishopsgate, London, UK, EC2N 4AY. Personal data provided voluntarily is initially stored in Pardot to then be processed using the Salesforce CRM system for the purpose of contacting and/or sending you information. Salesforce does not store any IP addresses but uses the individual assignment references “unique visitor ID” and “unique identifier.” Deriving personal information is not possible. You can learn about how Salesforce processes your information when visiting websites by following this link: (LINK: https://help.salesforce.com/articleView?id=pardot_basics_cookies.htm&type=5). We use Pardot as a marketing analysis service that makes it possible to maintain, assess and expand our online service and marketing communication and optimize the content on our websites. Furthermore, to protect users and partners, fraud and security risks can be detected and parried, if necessary. Data will be processed in Salesforce on our behalf using cookies. Pardot cookies are only used if you have also consented to this in the context of our cookie banner. You can also deactivate the storage of cookies in your web browser settings. If you do not allow advertising cookies, it can lead to functions being restricted and to the online service being less user-friendly.
Use of Retargeting and Remarketing
Use of Google Maps
Our online service contains an interface to the Google Maps service. This is a service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94034, USA (“Google“). To enable you to use the functions of Google Maps, we need to store your IP address. That information is generally transmitted to a Google server in the United States and stored there. The provider of this site has no influence on this data transmission. We use Google Maps to make it easier for you to locate the places named on our website. This constitutes a legitimate interest within the meaning of Art. 6 (1) letter f of the GDPR, which is also the legal basis for our use of Google Maps. More information on the handling of user data can be found in Google’s data protection declaration: https://policies.google.com/privacy?hl=en&gl=de.
Use of YouTube
Our online service includes videos for the forwarding of which we use a plug-in belonging to YouTube (“YouTube”), which is operated by Google. The operator of this service is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, U.S.A. If you call up a website of our online service that includes a video, this creates a connection to YouTube’s servers. This communicates to YouTube’s servers which websites of our online server you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing activity directly to your personal profile. You can prevent this by logging out of your YouTube account. More information on handling user data can be found in Google’s data protection declaration at https://policies.google.com/privacy?hl=en&gl=de, which also applies to YouTube. We use YouTube to show you videos and communicate more to you about us and our services; at the same time, this is a legitimate interest under Article 6 (1) (f) GDPR.
Use of Google Web Fonts
This page uses web fonts provided by Google to ensure that fonts are rendered consistently. When you access a page, your browser loads the required web fonts to its cache in order to display the text and fonts correctly. To do this, your browser has to connect to Google’s servers. This tells Google that our website has been accessed from your IP address. Google web fonts are used to ensure that our website is displayed in a consistent, attractive fashion. This constitutes a legitimate interest as defined in Article 6 (1) (f) GDPR.
Communicating with Us
There are a variety of ways to contact us, including via the contact form on our website. In addition, you can stay up to date with our newsletter by e-mail.
If you wish to use the contact form on our website, we will collect the personal data that you enter in the contact form, especially your name and e-mail address. We will also store your IP address as well as the date and time of the request. We process the data sent via the contact form only for the purpose of responding to your inquiries or concerns. You can decide for yourself what information to send us in the contact form. The legal basis for processing your data is your consent in accordance with Article 6 (1) letter a of the GDPR. After your concerns have been addressed, we will store your data temporarily in case we have any further questions. You can request that your data be deleted at any time; otherwise, it will be deleted after the matter has been addressed in full. This is without prejudice to legal retention obligations.
Registration for the Newsletter is done via the double opt-in process, which requires a personal reconfirmation via e-mail approval. You can unsubscribe from the newsletter at any time. When you subscribe to our marketing newsletter, your e-mail address will be used for our own advertising purposes until you unsubscribe. You will receive regular information via e-mail on current topics and e-mails on special occasions, e.g. for special promotions or training offers. These e-mails may be personalized and tailored based on our information about you. When you subscribe to our marketing newsletter, if you have not provided your consent in writing, we use what is known as the double opt-in process, which means that we will only send you a marketing newsletter by e-mail when you have expressly confirmed to us in advance that we should activate marketing newsletter delivery. We will then send you a notification e-mail and ask you to confirm that you want to receive our newsletter by clicking the link included in the e-mail. The legal basis for processing your data is your consent in accordance with Article 6 (1) letter a of the GDPR if you have expressly subscribed to our marketing newsletter. In line with legal provisions, you may also receive our marketing newsletter from us without your express consent because you have ordered goods or services from us, we obtained your e-mail address in this context, and you did not object to receiving information by e-mail. In this case, the legal basis is our justifiable interest to communicate direct advertising to you in accordance with Article 6 (1) letter f of the GDPR. We use the Salesforce Pardot marketing automation tool to distribute our marketing newsletter. Pardot is marketing automation software by Salesforce.com EMEA Limited (Salesforce), village 9, floor 26 Salesforce Tower, 110 Bishopsgate, London, UK, EC2N 4AY. The personal data you share with us when subscribing to our marketing newsletter is also processed in the U.S. for the purposes of mailing the marketing newsletter and for marketing activities. We transmit that information to Salesforce.com EMEA Limited (Salesforce). We also use Salesforce Pardot software for the purposes stated above with regard to customer data. Thus, in cooperation with Salesforce.com we are better able to customize our communications by evaluating the specific interests of our customers. We believe that communications that specifically address our customers’ interests also benefit the customers. Please note that we will analyze your user behavior when we mail the marketing newsletter. For the purpose of this analysis, the emails that are sent contain web beacons or tracking pixels. For the analyses, we link the data transmitted via these tracking pixels with your e-mail address and a personalized ID. We use the information thus obtained to create a user profile so that we can tailor the marketing newsletter to your particular interests. We record when you read our marketing newsletters and which links you click on in order to infer your personal interests. We link this data to actions that you carry out on our website. If you do not want us to do this, you should cancel your subscription. Tracking of this nature will also not be possible if your email application default settings have disabled the display of images. In this case, you will not see the full content of the newsletter and may not be able to use all its features. If you display the images manually, the tracking referred to above will take place. If you have subscribed to our marketing newsletter and we, as described above, analyze your user behavior, we will share the information collected in the process for marketing purposes with the companies named below, which are affiliated with us: SMA Solar Technology AG, Sonnenallee 1, 34266 Niestetal, Germany Tel.: +49 561 9522-0 / www.SMA.de / Info@SMA.de emerce GmbH, Sonnenallee 1, 34266 Niestetal, Germany Tel.: +49 561 9522-422 004 / www.emerce-energy.com / firstname.lastname@example.org SMA Sunbelt Energy GmbH, Sonnenallee 1, 34266 Niestetal, Germany Tel.: +49 561 9522-0 / www.sma-sunbelt.com / email@example.com coneva GmbH, Paul-Heyse-Str. 2 – 4, 80336 München, Germany Tel.: +49 561 9522-0 / www.coneva.com / Info@coneva.com SMA Solar Technology AG has a large number of subsidiaries around the world that market SMA AG products and perform the necessary service, such as SMA France S.A.S. or SMA Italia S.r.l. We share the data with these companies as well. This is also true for the subsidiaries of emerce GmbH. Your information is shared with these companies so we can put together in our newsletter the best possible offers for you – ones that you will find relevant and interesting. The companies named above will not use your personal information to contact you via other marketing channels (for example, phone calls). Coneva has concluded agreements governing processing on our behalf with these companies. Furthermore, because the data is shared only if you expressly consented to the provisions of this data protection declaration, and thus to this sharing of your information, during the process of subscribing to the newsletter, processing will be based on Art. 6 (1) letter a of the GDPR. Furthermore, our customers also benefit from our sharing of the collected data with our affiliated companies so they can receive customized information in line with their interests. The data processing is therefore also based on a legitimate interest under Art. 6 (1) letter f of the GDPR. This is especially true since customers can cancel the newsletter at any time. The information will be stored for as long as you are subscribed to the newsletter. If you unsubscribe, we will store data anonymously and purely for statistical purposes. If you no longer wish to receive marketing newsletters from us, you can withdraw your given consent at any time with effect for the future or object to the further receipt of e-mails without any additional expenses besides the basic rates of notifying us. Just use the unsubscribe link included in every newsletter or send a message to us or our data protection officer.
You have the option to comment on our articles in our online service. You need to provide your name but you can also use a pseudonym. In addition, you need to give your e-mail address. Specifying your e-mail address is required so that we can contact you if there are complaints about your comments and we can ask you for a statement on them; we also store the IP address. You cannot post comments without this information. However, when publishing a comment, only the name or pseudonym chosen by you will be shown. The legal basis for processing your data is your consent in accordance with Article 6 (1) letter a of the GDPR.
In our online service, you can find hyperlinks to the social network Facebook, professional network LinkedIn and short message service Twitter. The hyperlinks can be recognized by the provider’s respective logo. Clicking on the links will open the corresponding social media pages, for which this data protection declaration does not apply. Please check the relevant data protection declaration of the individual providers for details on the applicable terms and conditions; these can be found under: Facebook: http://www.facebook.com/policy.php LinkedIn: https://www.linkedin.com/legal/privacy-policy Twitter: https://twitter.com/en/privacy Before calling up the relevant hyperlinks, your personal information is not transferred to the respective provider. At the same time, your calling up the linked site is the legal basis for data processing by the relevant provider.
E-mail, letter or phone inquiry
If you contact us by e-mail, letter or phone, we will store and process your inquiry along with all the associated personal data (name, inquiry) for the purpose of responding to your inquiry. We will not share this data without your consent. This data will be processed on the basis of Article 6 (1) (b) GDPR provided your inquiry is related to the performance of a contract or is required to take steps prior to entering into a contract. In all other cases, the processing is based on your consent (Article 6 (1) (a) GDPR) and/or our legitimate interests (Article 6 (1) (f) GDPR) since we have a legitimate interest in effectively responding to inquiries addressed to us. We will retain the data that you send to us in your requests until you ask us to erase it, withdraw your consent to its storage or the purpose of the data processing no longer applies (e.g., after we have responded in full to your inquiry). Mandatory legal requirements – including, without limitation, statutory retention periods – still remain in full force and effect.
Your Rights and Contact
We place strong emphasis on explaining the processing of personal data as transparently as possible and informing you of your rights. If you would like more detailed information or want to exercise your rights, you can contact us at any time so that we can address your concern.
Data Subject Rights
With regard to processing your personal data, you are entitled to extensive rights. In addition, you have a comprehensive right to information and can demand the correction and/or deletion or blocking of your personal data, if applicable. You can also demand a restriction of the processing and have the right to cancel. With regard to the personal data you transferred to us, you also have the right to data portability. If you want to claim your rights and/or receive more information about them, please contact our customer service. Alternatively, you can also contact our data protection officer.
Revoking Consent and Objection
Any consent that you have provided can be withdrawn on request at any time with effect for the future. Withdrawing consent will not affect the lawfulness of the processing that was carried out between the time of consent and withdrawal. Both our customer service and our data protection officer are contact persons for this matter. Insofar as processing your personal data is not based on consent but another legal basis, you can object to this data processing. Once you object, there will be a review and, if necessary, termination of data processing. You will be informed of the results of the review and receive – if the data processing is to continue nevertheless – detailed information from us about why data processing is permitted.
Data Protection Officer and Contact
We have commissioned a data protection officer who provides us with support in issues relating to data protection and who you can contact directly. If you have questions about the collection, processing or use of your personal data that this data protection declaration has not answered, or want to request the correction or deletion of your data, or withdraw previous consent, please contact: SMA Solar Technology AG Data protection officer Sonnenallee 1 34266 Niestetal E-mail: datenschutz@SMA.de
If you conclude that the processing of your personal data by us is not in line with this data protection declaration or the applicable data protection requirements, you can complain to our data protection officer. The data protection officer will then review the matter and inform you of the result of the review. Furthermore, you also have the right to complain to a supervisory authority.
More Information and Changes
Links to other websites
Our online service may contain links to other websites. These hyperlinks are generally labeled as such. We have no influence on to what extent the linked websites comply with the applicable data protection regulations. Therefore, we recommend that you inform yourself of the relevant data protection declaration for other websites as well.
Changes to This Data Protection Declaration
The version of this data protection declaration will be indicated by the date information (below). We reserve the right to change this data protection declaration anytime with effect for the future. A change occurs particularly with technical adjustments to the online service or changes to issues concerning data protection. The current version of the data protection declaration can always be accessed directly via the online service. We recommend that you regularly inform yourself of changes to this data protection declaration. Version of this data protection declaration: August 2021 Version 2.0